Administrative Assistant 1 Journals Marketing

Administrative Assistant 1 Journals Marketing

The Administrative Assistant 1 Journals Marketing position will be working for a Library Marketing department.  This is a heavy administrative position.  The position supports the Executive Director, Journals & Library Marketing, and the Global Director, Library Marketing and provides select support services for Journals and Library Marketing departments.

Job Duties (including, but not limited to the following):

  • Provide administrative and confidential support for the Executive Director and Global Director, including general administration, project management, and editorial assistance; manage calendar and travel plans, coordinate meetings, manage event planning
  • Arrange meetings and travel for Executive Director, Director and visitors; arrange for in-house hospitality for the departments’ applicants, new hires and visitors
  • Correspond with Director’s/Executive Director’s direct reports, for example, to ensure that information is disseminated, deadlines are met
  • Assist others within the departments in clerical, accounting, and research duties as directed
  • Work with minimal supervision to plan, prioritize, and organize a diversified workload
  • Compile data and other information; create attractive and effective reports; prepare, fact-check, edit presentations, correspondence, memos, charts, tables, graphs, business plans, slide shows, etc. in Word, Excel, and PowerPoint
  • Prepare and audit Director’s/Executive Director’s expense reports, credit card statements, check requests; assist with timesheet accounting and administration; liaise on behalf of the Marketing divisions with human resources, finance, IT, and other departments
  • Process department invoices, investigate invoice discrepancies as necessary
  • Compile and write up market, competitive, and other research projects as assigned
  • When requested, discretely assemble confidential and sensitive information
  • Assist with creation and dissemination of convention materials
  • Other duties and projects as assigned

Skills and Requirements:

  • Bachelor of Arts or Science degree required
  • 1-3 years’ experience with administrative support at an executive level preferred
  • Advanced knowledge of MS Office software products (Word, Excel, PowerPoint, Outlook) required
  • Ability to learn to use software and other information systems tools as assigned
  • Excellent written and verbal business communication skills, including strong grammar and proofreading skills
  • Ability to learn, understand, and carry out departmental operations and procedures
  • Capability to relate to and interact with individuals at all levels
  • Ability to multitask and juggle work

This is a temporary (possibly temp to hire) located in the Conejo Valley area.  The salary range is $17 – $19 hourly.


Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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