The HR Assistant will coordinate and participate in the daily operations for classified and certificated personnel. They will independently perform a variety of professional and technical human resource functions; utilize independent judgment to provide technical assistance to staff and the public and will provide staff support to the Director of Human Resources.
JOB DESCRIPTION (including but not limited to the following):
- Assist with the daily operations of personnel functions including recruitment, benefits and salary administration. Coordinate the processing of new hires; prepare and explain employee paperwork including employee benefits, procedures and physical requirements; distribute, collect and process various forms and applications; arrange and follow-up for clearance on fingerprints, physicals, examinations and other employment matters
- Assist with the recruitment process including recruitment time lines, advertise and prepare job announcements; screen applications, schedule interviews, verify eligibility and background information of applicants, inform candidates of results of final interview
- Support with the coordination of the health and welfare benefit program including health, dental, vision, life, disability, retirement, unemployment insurance, employee assistance, flexible spending accounts, deferred compensation and retirement
- Assist with audits and maintain a variety of personnel files and records with discretion according to established procedures, policies, rules and regulations; process and update records and files with new hires, transfers, promotions, terminations, salary increases, evaluations and other employee information
- Provide technical information on policies and regulations to current and potential employees; assist employees with questions or problems; answer inquiries concerning hiring procedure, salary and benefit questions and other personnel issues
- Support the Human Resources Director and the School’s bargaining team in negotiations with certificated and classified unions, including but not limited to the preparation, evaluation, and revision of bargaining proposals and counterproposals
- Participate and assist in the development of human resources policies, standards and procedures to enhance departmental efficiency; develop forms and documents to meet departmental needs; research a variety of personnel information and requirements as needed
- Provide evaluation forms to administrators and classified managers; notify of due dates; monitor receipt of evaluations; send reminder notices on late evaluations
ADDITIONAL DUTIES INCLUDE:
- Distribution of letters regarding employment or other personnel matters including layoff, reasonable assurance and vacation; provide support to the Director Human Resources
- Update assigned databases and oversee updates on personnel records
- Assist with salary and reclassification studies; compile information; provide information for other organizations who request information for studies and surveys
- Maintaining a variety of personnel records including seniority lists, employee rosters and re-employment lists; may compile reports for federal, local and private agencies
- Research, compiling and providing information for reports and special projects
- Maintains confidential files and records relating to personnel transactions, grievances, disciplinary actions, contract administration and negotiations
- Prepare and distribute correspondence and informational materials as directed
- Serve as backup for the Human Resources Specialist
- As assigned, assist Human Resources Specialist to provide backup and support during peak workload periods and/or absences
- Filing, typing, duplicating and maintaining records
- Establish and maintain manual and automated employee records and files
- Serve as a technical resource to employees regarding personnel functions, activities and requirements
- Perform related duties as assigned
SKILLS AND REQUIREMENTS:
- High school diploma or equivalent required
- An Associate of Arts degree in business administration, human resources, or a related field preferred.
- Three years of increasingly responsible administrative, secretarial or clerical experience working in human resources
- Intermediate skill level in Microsoft Office Suite including Excel, Word, PowerPoint and Outlook.
- Experience working with HRIS database to run queries, test and validate errors, performing data imports and extracts used for reporting
- Experience working in school district human resources is preferred.
- Strong knowledge of principles and practices of public personnel administration including recruitment, selection, and salary administration
- Familiar with applicable laws, codes, rules, regulations, policies and procedures affecting personnel and effectively apply, explain and enforce them. Knowledge of applicable sections of the State Education Code
- Modern office procedures and record-keeping techniques
- Correct English usage, grammar, spelling, punctuation and vocabulary, Oral and written communication skills
- Telephone techniques and etiquette, including Interpersonal skills using tact, patience and courtesy
- Perform all duties and responsibilities with high attention to detail
- Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness
- Ability to meet schedules and time lines
- Work confidentially with discretion and independently with little direction
This is a temp to hire position located in the San Fernando Valley. The salary is $22 hourly.