Office Administrator

Office Administrator

The Office Administrator will manage office ambience and cleanliness, as well as providing administrative assistance to staff when required.

Job Description (including but not limited to the following):

General:

  • Oversee office budget and staff
  • communicate with building management about rules and issues
  • Source vendors, negotiate contracts, and process invoices
  • Oversee inventory of supplies (food, cleaning, office supplies, swag)
  • Research and plan team activities and events (catered lunches, holiday parties)
  • Manage employee onboarding experience
  • Develop tools and playbooks to run the office smoothly
  • Water plants
  • Occasionally mail/ship for team
  • Special projects when needed and other administrative tasks

Accounting:

  • Manage invoices sent to billing website, upload, enter bill info, approve, send to department for approval
  • Track purchases made on company credit card and if/when payment should be made – Track company card purchases in QuickBooks and categorize – Manage credit card requests from employees
  • Update account and billing Google docs as necessary

Calendar:

  • Manage recurring internal team meetings and reschedule when needed
  • Manage booking of conference room and overflow space for meetings
  • Coordinate with external contacts to schedule meetings and calls
  • Make sure logistics are set up for company meetings and calls (set up video conferencing if needed, print materials if needed, order lunch if needed, etc.)

Office/Facilities:

  • Make sure snacks, office, and janitorial supplies are stocked
  • Coordinate Monday team lunch orders
  • Celebrate people’s birthdays
  • Coordinate with facility vendors to maintain upkeep (janitorial, landlord, outside contractors)
  • Manage new office efforts (coordinate with brokers for viewings, keep track of properties, coordinate moving efforts)

Recruiting:

  • Coordinate screening calls and interviews for Business Team
  • Coordinate in-person interviews for Tech team
  • Manage reimbursements for recruitment travel
  • Book conference room/office space for on-site interviews

Executive Staff:

  • Manage calendar and update daily when needed
  • Respond to emails to schedule calls and meetings for both external and internal meetings
  • Track receipts and manage expenses

Skills and Requirements:

  • High School diploma or equivalent is required
  • Computer skills – Microsoft Word and Excel, Outlook and a working knowledge of QuickBooks
  • Some accounting knowledge helpful
  • Maintain discretion and confidentiality in all aspects of this position
  • Human Resources generalist background helpful
  • 2 years previous experience in administrative work
  • willingness to complete whatever tasks assigned

This is a temporary contract position located in the West Los Angeles area.  The pay rate is $20 hourly.

440D

Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

 

Apply Now

Website Designed and Built by Elimint | Log in