Administrative Assistant to CEO

Administrative Assistant to CEO

The Administrative Assistant to CEO will be responsible for CEO’s calendar which includes: scheduling and confirming all client and consultant meetings, lunches, conference calls, etc.

Job Description (including but not limited to the following):

  • Screening consultant or potential candidate calls for CEO, when he is unavailable.
  • Creation of all Task Orders and Assignment Agreements prior to a employee start date.
  • Creation of Bill Sheets and gathering any project start information.
  • Contacting employees regarding payroll and timekeeping issues.
  • Front-desk receptionist duties; meet and greet visitors or interviewees; validated parking.
  • Processing conference call documentation and input into system
  • Coordinating company social events (holiday events, company parties, etc.)
  • Organizing and distributing client and consultant gifts (birthday cards, anniversary cards, graduations or special recognition, holiday gifts, etc.)
  • Assist CEO with downloading or researching potential sales leads.
  • Responsible for standardization and formatting of employee resumes and addendum.
  • Manage, order and distribute client tickets (Hollywood Bowl, LA Dodgers, LA Lakers, etc.)
  • Work closely with the CEO to help keep him informed of all upcoming commitments and responsibilities.
  • Organize information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
  • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
  • Additional duties including ad hoc projects, as needed

Skills and Requirements:

  • Minimum educational level of Associates Degree is preferred
  • Highest level of discretion
  • Entertainment experience highly desirable
  • Strong computer skills including Microsoft office with the ability to quickly grasp new software.
  • Some inside sales experience is welcome
  • Fast and accurate typing and data entry skills
  • High level of organization

This is a temp to hire position located in the West San Fernando Valley area.  Please call for additional information.

Job Ref. #:      44DS
Location:         Woodland Hills, CA

Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Apply Now

Website Designed and Built by Elimint | Log in