Administrative Office Assistant

Administrative Office Assistant

Law Firm needs Administrative Office Assistant to be responsible for small but busy reproductive/surrogate law firm.  Office deals with international clients.  Requires someone mature, well spoken, able to multi-task and proficient with Word, Outlook, Phones, Filing, and General Office: ordering supplies, etc.

Job Description (including but not limited to the following):

  • Coordinates the administrative needs of the office (phone coverage, supply ordering and management, mail distribution, storage, etc.).
  • Identifies and resolves issues before (or as) needed
  • Is proactive of office needs as they needs grow and/or change.
  • Maintains hard copy and electronic files
  • Calculates, tracks, and reports on office expenses.
  • Back up reception as needed
  • Other duties as assigned.

Skills and Requirements:

  • High school diploma or equivalent is required, higher education a plus
  • Strong computer skills to include Microsoft Word, Excel and Outlook. Ability to learn new skills as needed.
  • Assiduous in the practice of confidentiality, tact, and discretion
  • Detail oriented with excellent organizational and project management skills
  • Excellent judgment, including high-level skills in troubleshooting and problem-solving
  • Effective written and oral communication
  • Ability to multitask, Quick to learn new tasks
  • Clear and accurate communications skills; customer service
  • Strong attention to detail is required
  • Must have a positive attitude; a professional and pleasant demeanor
  • Familiar with office equipment (printer, fax, scanner, etc.)
  • You must be comfortable dealing with people and able to carry out administrative duties with accuracy and speed.
  • 2 – 3 years of experience in an office support position
  • Works well with others; needs to communicate with a diverse and possibly international group of people.

This is a temp to hire position located in the Encino area.  Please call our office for additional details.

Job Ref #:  44GC

Location:   Encino, CA

Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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Royal Staffing Services

3625 Thousand Oaks Blvd., Suite 245
Westlake Village, CA 91362

Phone (805) 373-9909
Fax (805) 494-4365

Phone (818) 981-1080
Fax (818) 981-1338

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