Executive Admin Assistant to CEO

Executive Admin Assistant to CEO

The Executive Admin Assistant to CEO will be responsible for CEO’s calendar which includes: scheduling and confirming all client and consultant meetings, lunches, conference calls, etc.

Job Description (including but not limited to the following):

  • Screening consultant or potential candidate calls for CEO, when he is unavailable.
  • Creation of all Task Orders and Assignment Agreements prior to a employee start date.
  • Creation of Bill Sheets and gathering any project start information.
  • Contacting employees regarding payroll and timekeeping issues.
  • Front-desk receptionist duties; meet and greet visitors or interviewees; validated parking.
  • Processing conference call documentation and input into system
  • Coordinating company social events (holiday events, company parties, etc.)
  • Organizing and distributing client and consultant gifts (birthday cards, anniversary cards, graduations or special recognition, holiday gifts, etc.)
  • Assist CEO with downloading or researching potential sales leads.
  • Responsible for standardization and formatting of employee resumes and addendum.
  • Manage, order and distribute client tickets (Hollywood Bowl, LA Dodgers, LA Lakers, etc.)
  • Work closely with the CEO to help keep him informed of all upcoming commitments and responsibilities.
  • Organize information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications.
  • Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
  • Additional duties including ad hoc projects, as needed

Skills and Requirements:

  • Minimum educational level of Associates Degree is preferred
  • Highest level of discretion
  • Entertainment experience highly desirable
  • Strong computer skills including Microsoft office with the ability to quickly grasp new software.
  • Some inside sales experience is welcome
  • Fast and accurate typing and data entry skills
  • High level of organization

This is a temp to hire position located in the West San Fernando Valley area.  Please call for additional information.

Job Ref. #:      44GB
Location:         Woodland Hills, CA

Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Apply Now

Royal Staffing Services

3625 Thousand Oaks Blvd., Suite 245
Westlake Village, CA 91362

Phone (805) 373-9909
Fax (805) 494-4365

Phone (818) 981-1080
Fax (818) 981-1338

Website Designed and Built by Elimint | Log in