The Executive Admin Assistant manages the administrative functions of the Executive Director and Board of Trustees.  BILINGUAL SPANISH LANGUAGE SKILLS (WRITTEN AND ORAL) OF THE HIGHEST LEVEL ARE A DEFINITE MUST.

Job Description (including but not limited to the following):

  • Responsible for maintaining the Executive Director’s calendar and schedules related appointments; coordinates activities of numerous departments ensuring functions that are scheduled do not conflict with existing events.
  • Coordinates Executive Director’s travel and conference arrangements.
  • Provides administrative support to the Board of Trustees, its committees, and support other such activities when requested. This function would require weekly after-hours meetings and occasional overnight attendance.
  • Acts as a liaison between the general public and the Executive Director by answering inquiries either orally or in writing on a variety of organizational activities; develops reports, graphs, databases; writes letters, memos, and e-mails as required.
  • May perform confidential employee relation assignments.
  • Manages department requests and matters; follows established rules and procedures in responding to requests and redirecting items to other staff members; designs, organizes and maintains the office record keeping system.
  • Serves as a back-up to other Executive Administrative Assistants.
  • Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Executive Director, which may include planning and coordinating multiple presentations, disseminating information, and organizing company wide events.
  • Provides reception duties, as needed.

Skills and Requirements:

  • Clerical and human resources office practices and procedures.
  • Basic knowledge of employment laws.
  • High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Able to interact and communicate with individuals at all levels of the organization.
  • Advance knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MS Word, Excel, Access, PowerPoint)
  • Fully versed on MS Word Mail Merge functions
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • High school diploma or equivalent
  • Strong Bilingual Spanish language skills (written and oral) are a definite must.
  • Four or more years of experience or training; or equivalent combination of education and experience.

This is a possible six month temp position located in the North San Fernando Valley area.  The client will administer rigorous language and skills testing.  Please call for additional information.

Job Ref. #:  44HX

Location:  North San Fernando Valley, CA

Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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Royal Staffing Services

3625 Thousand Oaks Blvd., Suite 245
Westlake Village, CA 91362

Phone (805) 373-9909
Fax (805) 494-4365

Phone (818) 981-1080
Fax (818) 981-1338

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