Executive Admin Asst

Executive Admin Asst

The Executive Admin Asst assists the EVP of Sales and Marketing and the department staff.  Candidate must be able to handle high pressure situations and a constantly changing work day.

Job Description (including but not limited to the following):

  • Screen telephone calls, incoming mail, publications, and other correspondence for EVP of Sales and Marketing.
  • Receive and handle highly confidential messages and correspondence for EVP.
  • Make travel and lodging arrangements for EVP, Sales and Marketing staff and process associated expense reports (domestic and international, including currency conversions), as necessary.
  • Establish and maintain files and records, which may contain confidential information
  • Assist in maintaining a sales and marketing reference library.
  • Assist in coordinating media/tradeshow/networking materials and events.
  • Organize and execute Distributor meetings and activities.
  • Assist in Developing a Distributor welcome packet including welcome letter, marketing collateral materials, price lists, operators & maintenance manuals.
  • Coordinate travel plans for sales and marketing when needed.
  • Provides internal support for internal meetings and customer visits.
  • Coordinate mailing and shipping of department materials.
  • Order and maintain department supplies as necessary.
  • Effective written and verbal communication skills.
  • Order and pick up meals/lunches as needed for Sales and Marketing department.
  • Perform other related duties as needed.
  • Assist sales and marketing team with general communication between factory and regions.
  • Back up and assist as needed the Executive Assistant to CEO on various tasks or projects.

Skills and Requirements:

  • Works well independently and in a team environment.
  • Ability to make sense out of ambiguity; putting structure together in an unstructured environment.
  • Computer literate in Microsoft Office (i.e., Word, Excel and PowerPoint) and aptitude to learn new software programs. Prior knowledge of Salesforce.com desired.
  • 5+ years’ experience in a senior administrative assistant position.
  • Bachelor’s degree in Business, English, or related subjects highly desired
  • Strong typing skills (minimum of 55 wpm)

This is a temporary positon located in the San Fernando Valley.  Pay is DOE.  The position has long term possibilities.

Job Ref. #:  4452

Location:   San Fernando Valley

Royal Staffing Services will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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