P/T ACCOUNTS PAYABLE ASSISTANT

P/T ACCOUNTS PAYABLE ASSISTANT is responsible for assisting in processing accounts payable and other duties as assigned.

Job Requirements (including but not limited to the following):

Accounts Payable

Open invoice and statement mail, print invoices and statements received via email
Obtain approval on all invoices from each department. VP of Operations must approve invoices
Match invoices to PO or packing slip if applicable
Provide completed partial exemption certificates to vendors for qualifying purchases
Verify expense reports and receipts from employees
Code and separate charges for invoices as needed, i.e. Fed Ex
Enter invoices into AP system; QuickBooks
Research all vendor statements and vendor inquiries
Complete credit applications for new account setup with vendors
Enter new vendors into AP Systems
Maintain correct vendor 1099 status• Print checks weekly and match check stubs to invoices
Obtain Amex statement, collect receipts
Send positive pay to other office each week when check processing is completed. Mail checks
Maintain AP system, i.e. researching outstanding checks
Make folders and file all provided invoices back up weekly

Accounts Receivable –Retail

Print out retail emailed by Supply Chain & Logistics Manager and match to retail sent from another office once orders have been processed
Run AR aging each week from Accounting System for all locations, to verify all the invoice copies
Obtain approval on all retail invoices sent from other office and note the expense month
Some orders need to be processed as an AP invoice; and payment checks to other office
Retail invoices give to SR Accounts Payable Clerk then should be filed

Miscellaneous

Shredding of confidential paperwork as needed
Answer phone calls and emails
Go to the bank to get change or make deposits when needed
Other job duties assigned by Controller.

Skills and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: High school diploma or general education degree (GED); minimum three years of relevant experience and/or training; or equivalent combination of education and experience.
Knowledge / Technical Skills: Duties require professional verbal and written communication skills; Understanding of principles and practices of the organization, planning, records management and general administration.
Dependability, adaptability and confidentiality are necessary attributes.
Proficient in using Microsoft’s Office Suite including Word and Excel with the ability to type 50 wpm.
Basic reading, writing and arithmetic skills required.
Skilled in operating standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers, scanners and facsimile machines.
Customer Service Skills: Politeness, confidence, tact, patience and diplomacy while dealing with complex and confidential situations. Should have impressive telephone etiquette.
Excellent communication skills and the ability to deal effectively across all levels of the business organization are necessary.
Must have problem solving skills. The ability to maintain a professional and courteous relationship with all.
Meet deadlines and possess excellent, project management and decision-
making skills.

This is a part time temp to hire position located in the Conejo Valley area. The pay range is $21 to $24 hourly. The schedule is Mon – Thurs 8:30-4:00 or 9:00-4:30 – 7 hours per day, 1/2 lunch or Mon- Thurs 9:00 – 3:00 6 hours per day, no lunch.

Job Ref. # 44??
Location: Camarillo, CA

Royal Staffing Services will consider for employment qualified applicants with criminal histories in a manner consistent with the requirement of the Los Angeles Fair Chance Initiative for hiring.

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