Overview
The Payroll/Accounting Specialist is responsible for processing and administering payroll, including timesheet review, payroll entry and processing, payroll reconciliations, bonus calculations, and the confidential handling of employee compensation and tax records. In addition to payroll, the position performs day-to-day accounting and bookkeeping functions for a property management office, including accounts payable, accounts receivable, account reconciliations, monthly property calculations, and general ledger maintenance.
This position supports accurate and timely payroll, accurate financial reporting, and the timely completion of recurring monthly accounting processes for the management company and its managed properties.
The ideal candidate is detail-oriented, analytical, organized, and dependable, with the ability to work with financial data, perform calculations, identify discrepancies, and meet recurring payroll and accounting deadlines while maintaining the confidentiality of financial and employee information.
Responsibilities
Payroll Processing, Bonus Calculations, and Administration
Process payroll through the designated payroll system in accordance with the established pay schedule and approval procedures.
Review employee timesheets, hours worked, overtime, paid time off, and approved payroll adjustments.
Enter payroll information and verify payroll reports and supporting documentation for accuracy before processing.
Process approved employee record changes, payroll reconciliations, and related accounting entries.
Process approved bonus payments and other authorized compensation adjustments.
Prepare monthly, quarterly, or other periodic bonus calculations in accordance with established compensation plans and company policies.
Compile and verify the financial, operational, or performance data used to determine bonus eligibility and amounts.
Apply approved bonus formulas, rates, thresholds, and other applicable criteria, and review calculations for accuracy and completeness.
Prepare bonus calculation schedules and supporting documentation for management review and approval, and document approved adjustments.
Coordinate with management and the appropriate departments to confirm bonus inputs and resolve questions.
Maintain confidential records of bonus calculations, approvals, and supporting information.
Respond to routine payroll inquiries and escalate complex issues to the appropriate manager.
Maintain the confidentiality of employee compensation, banking information, tax records, and other sensitive payroll data.
Provide payroll coverage and support as needed, including backup coverage for other payroll team members.
- Accounting and Bookkeeping
Record and maintain accurate financial transactions in the accounting system.
Assist with general ledger entries, expense coding, invoice processing, and account reconciliations.
Reconcile bank accounts, credit cards, and designated general ledger accounts.
Assist with monthly and year-end closing procedures.
Maintain organized financial records and supporting documentation.
Review transactions for accuracy, appropriate account coding, and proper approvals.
Identify and resolve discrepancies and communicate outstanding issues to the Accounting Manager or Controller.
Assist with financial reports, account schedules, and supporting documentation.
- Monthly Property Calculations and Reporting
Prepare and maintain monthly property-related calculations in accordance with established company procedures and agreements.
Calculate and verify property-level income, expenses, management fees, allocations, and other applicable charges.
Review monthly financial activity to ensure calculations are accurate, complete, and properly supported.
Reconcile property-related calculations to accounting records and identify discrepancies for resolution.
Prepare monthly calculation schedules and supporting spreadsheets for management review.
Coordinate with property managers and the accounting team to obtain required information and resolve questions.
Track monthly deadlines and ensure calculations are completed accurately and on time.
Maintain consistent documentation of calculation methods, assumptions, adjustments, and final results.
Accounts Payable and Vendor Management
Receive, review, code, and process vendor invoices for payment.
Verify invoice accuracy, supporting documentation, approval status, and proper property or entity allocation.
Assist with payment processing, vendor statement reconciliations, and follow-up on outstanding invoices.
Maintain accurate vendor records and supporting documentation.
Communicate with property managers and vendors regarding invoice discrepancies, payment questions, and missing information.
Ensure expenses are recorded in the appropriate accounting period and assigned to the correct property or company entity.
- Property Management Accounting Support
Track and record property-related income and operating expenses.
Code invoices and expenses to the appropriate property, general ledger account, and expense category.
Assist with reconciling utility bills, maintenance expenses, insurance costs, and other property operating expenses.
Support the recording and reconciliation of management fees, owner distributions, and intercompany transactions, as applicable.
Assist with property-level financial reporting and supporting schedules.
Coordinate with property managers to obtain missing invoices, resolve coding questions, and address accounting discrepancies.
Maintain accurate financial documentation for each property and the management company.
- Administrative and General Support
Maintain organized digital and physical accounting files.
Assist with audit requests, year-end reporting, and preparation of financial documentation.
Communicate professionally with vendors, employees, property managers, and internal departments.
Support improvements to accounting procedures, calculation templates, and internal controls.
Perform other accounting-related duties and special projects as assigned.
Qualifications
Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience may be considered.
Payroll processing experience, including familiarity with payroll systems, timesheet review, and payroll reconciliations.
Ability to handle confidential financial and employee information, including compensation, banking, and tax data, with discretion.
Qualifications
Two or more years of experience in bookkeeping, accounting, financial calculations, or accounts payable/receivable preferred.
Strong mathematical, analytical, and spreadsheet skills.
Experience preparing recurring financial calculations and reconciling supporting data.
Experience in property management or real estate accounting is a plus.
Familiarity with accounting software and Microsoft Excel.
Working knowledge of general accounting principles, account reconciliations, and expense coding.
Strong organizational skills, attention to detail, and ability to meet payroll and monthly deadlines.
Ability to work independently while collaborating effectively with management and the accounting team.
Preferred Skills and Experience
Previous payroll experience, including processing payroll independently from start to finish.
Experience with bonus, commission, incentives, or performance-based compensation calculations.
Intermediate Excel skills, including formulas, lookups, pivot tables, and spreadsheet reconciliations.
Experience with property management software such as Yardi, or AppFolio,
Familiarity with multi-property accounting and expense allocations.
Key Competencies
Accuracy and attention to detail, confidentiality and professional integrity, Analytical and mathematical aptitude
Organization and time management, problem-solving and discrepancy resolution, accountability and follow-through
Communication and teamwork
The position is in the West San Fernando Valley and the salary range is $70,000 to $75,000 the hours are 8:30 to 5pm Mon – Fri