RFP Specialist

RFP Specialist

What’s the opportunity?

RFP Specialist oversees the development of proposals, bids, quotations, RFP responses or other documents describing organization products and services in response to requests from prospective clients. Also, oversees National and State price list inclusion of the company for all states in which the company is doing business. Will obtain approvals and maintain the current approval status. A National and State tracking tool will be developed and maintained for Marketing and Sales.

 What will I be doing?

  • Manages and meets proposal deadlines by establishing project priorities and due dates for the proposals.
  • RFP Specialist will search and uncover whitespace RFP opportunities and meet a quota for qualified RFPs for client to respond to.
  • Will ensure the company is included in all National and State price lists that are part of the company’s annual marketing and sales plan.
  • Obtains critical data and assumptions to ensure that company margin requirements are met and approved for each RFP submitted and will utilize the company margin calculator.
  • Collaborates and coordinates with internal contributors and subject matter experts (“SME”) to ensure the contract is complete, accurate, and maximizes business opportunities.
  • Develops and establishes a repository of templates, standard language, product collateral, exhibits, and other data resources to create high-quality and accurate responses.
  • Additionally, will establish a tracking system with win-loss information utilizing SalesForce as a tool to compile the analytical information.
  • Reviews and analyzes RFP losses to recommend enhancements to products or processes.
  • Members of the sales team will coordinate to ensure that proposals are presented effectively
  • Works with other members of the RFP team to contribute to and review quotes, proposals, and responses before they are submitted.
  • Follow up with clients after proposals are delivered to ensure that the client has received and approved them.
  • Coordinates with vendors and other outside parties to ensure all materials or information needed, including quotes, are obtained to support our RFP responses.
  • Engages with the client throughout the proposal process to ensure that all the client’s needs are met
  • RFP Specialist will manage the National Purchasing Cooperatives, such as CMAS, TIPS, PEPPM, and other price books.
  • Identify other governmental bidding mechanisms and assess whether the Company should apply for and engage in the quoting process.


  • Bachelor’s degree in business-related degree, preferably business management or marketing.
  • Excellent verbal and written communication skills.
  • Strong writing skills with the ability to effectively promote the company and the products/services in the proposal
  • Proficient in Microsoft Office Suite or related software.
  • Proficient with PowerPoint and Adobe graphics applications
  • Capable of resolving escalated issues arising from the coordination with the other departments and SMEs to create successful RFPs and Bids by proscribed deadlines.

In addition, we’d like you to have:

  • Tthree years of experience in managing contracts and submitting RFP responses.
  • Experience creating proposals and bids: 5 years (Required)
  • RFP: 5 years (Required)
  • Prolonged periods of sitting, and able to lift up to 25 pounds at a time.
  • Must be able to travel to offsite assignments, customer site walk-throughs, or customer meetings.  Minimal travel required – up to 25%


  • Competitive Salary – $70,000.00 – $85,000.00 per year plus commission
  • 401(k) and 401(k) matching
  • Health, Life, Vision and Dental insurances
  • Employee assistance program
  • Flexible spending account
  • Paid time off
  • 8-hour shift – Monday to Friday

Job Ref. #:       44??

Location:          Hybrid remote in Simi Valley, CA 93065

This company is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran’s status, or any other characteristic protected by local, state or federal laws, rules or regulations.  

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